Need help in ms word

Discussion in 'Software Q&A' started by xenkatesh, Aug 24, 2006.

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  1. xenkatesh

    xenkatesh Bewitched!

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    Hi ppl,
    One of my friend has a project which is done in MS Word and he want it to be copy protected, not editable document.

    ie: he want the file to be open as Read Only.. but when some is trying to use Ctrl + A to select all it should not work they should not be able to select all. And copy paste option in Edit menu should be disabled. In that way the file can be copied but not the content and the content can not be edited.. thats whay exactly he need.. any idea to do that in MS WORD..

    please help!
     
  2. sakumar79

    sakumar79 Active Member

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    Word has ability to password protect documents. That is the only way AFAIK you can protect the document from being edited. For how to, refer http://www.uwo.ca/its/doc/hdi/email/word-excel-protect.html

    Another thought, perhaps each page can be scanned and inserted as images. This will prevent copying text.

    Arun
     
  3. Sykora

    Sykora I see right through you.

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    What you're asking can only be done in part. You can open the document in such a way that it is read-only. What you cannot do is disable select all and copy/paste. After all, if the person reading the document is really keen on copying the document, all the have to do is take a screenshot of the window and run it through a decent OCR. Basically, if you allow the document to be seen, then it can be copied, there's no other go.
     
  4. nil_3

    nil_3 New Member

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    There is no such option in MS Word, not even in any Word Processor. To disable text copy option(by Ctrl + A) you can create the file as a .JPG image by any image-editing software(such as Photoshop). But file-size will be much larger. Even this can be edited by any Optical Character Recognition(OCR)Software.

    However, to eliminate the OCR-edit, you can merge the .JPG files as Slide-show file(by ACDSee). Even then there is a possiblity of edit by Screen-Capturing and OCR-ing but the chance is minimal!!!
     
    Last edited: Aug 24, 2006
  5. Ramakrishnan

    Ramakrishnan The Researcher

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    I think you will get solution to this problem as well as a host of other problems by visiting this webpage http://wordtips.vitalnews.com/. You may also register with them, for free, for getting a periodic newsletter which will give a lot of helpful tips about MS Word.
     
  6. OP
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    xenkatesh

    xenkatesh Bewitched!

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    thx a lot for your reply... could you please check this attchment and let me know how was it done? my friend also needs his project in same way.. :)
     
  7. tuxfan

    tuxfan New Member

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    Whats so special about this document? I opened it in OpenOffice.org could select, copy, paste! So the whole exercise has gone waste! OpenOffice.org is free and anyone wanting to copy the document can just download it!

    Once you distribute a document, you can not making it un-copiable! Whatever precautions you take, there are work-arounds! However, you can still try to distribute it as a PDF file to make it a little difficult.
     
  8. Ramakrishnan

    Ramakrishnan The Researcher

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    Actually one can disable almost all menu in word using VBA. In the Project settings, passsword is given so that others cannot view or edit the code. In the above file also, the VBA project is unviewable. I have not seen this using Openoffice. If it is viewable using Openoffice, then you can see the code by seeing the macro editor.
     
  9. OP
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    xenkatesh

    xenkatesh Bewitched!

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    ya that possible only through other Office applications.. but not ms word.. :p i knew this before.. but the thing is most organization doest used openoffice...
     
  10. ilugd

    ilugd Beware of the innocent

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    this doesn't seem to use vba, guys. It has some sort of tools>protect document settings used.
    __________
    anyways, just saving the files as a text file overrid the protection. ;-)
     
    Last edited: Aug 26, 2006
  11. Ramakrishnan

    Ramakrishnan The Researcher

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    I have analysed the The attached document and found that it is proteced using Tools>protect. In those menu you will have plenty of options about how much freedom you want to give to the reader of the document.
     
  12. godblessedson

    godblessedson New Member

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    You are looking for "Digital rights Management in MS office". What you are looking for is possible through MS office 2003 professional on windows server 2003 http://www.microsoft.com/technet/prodtechnol/office/office2003/operate/of03irm.mspx or
    via some add in tool like
    http://www.aegisdrm.com/digitalrigh...ect_word_excel_and_other_office_documents.htm.....

    google the phrase 'digital rights management MS office' or 'information rights management MS office' and get to know what you can do to do the job you want..... :)
     
    Last edited: Aug 26, 2006
  13. OP
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    xenkatesh

    xenkatesh Bewitched!

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    thx a lot for your links & replies... :p
     
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